More and more enterprises prefer using the online data rooms. What are they special with? In the first place, in distinction from other cloud drives and conventional data rooms, they are special with the unbeatable protection system. And we can claim that it is the most crucial detail for all the companies which dispose of great volumes of the sub-rosa materials. It goes without saying that they would also like to be sure in the secure file sharing. With its aid, the businessmen from all over the world have the right to save their time and efforts and to learn the archival depository of the foreign potential partners not leaving their working places. What is more, it lets to save great sums of money for the reason that there is no need to pay for the long-distance business trips, embracing tickets, accommodation, food and so on. Moreover, people who are responsible for the Due Diligence will have more time for other activities as they can save weeks utilizing the alternative repository, so, let’s discuss the virtual data room features for the secure document sharing in details.
Secure File Sharing
Virtual data rooms enlighten the secure file sharing for your easy work. It does not matter whether you want to share the accounting reports, judicial documents or whatever else. This is extremely easy to upload the files – the teams of the virtual data room services will help you to scan the materials, which is sometimes not really easy owing to the great volume. Then you just complete the secure file sharing with the help of your personal computer or the mobile device.
This is also beneficial that it is a matter of few minutes to create the perfect user interface designed with the brand and company colors. The document sharing will become even more attractive and your image will skyrocket.
What is more, you control everything on you own. It is really advantageous considering that you have different plans for cooperating with diverse clients. For instance, it is only you who chooses what documents can be overviewed by some concrete users. So, if you have some extra sensitive information, you can hide it from any people. One more thing to make mention of is that you can check how many times which file and by whom was overviewed. In such a way, you analyze the activity of the users and make plans for future collaboration based on their concernment.
The virtual data room providers also offer you to take advantage of their notifications functionality. It means that you and the members of the virtual data room will get the automated notifications about the new deeds uploaded.
In our days the mobile applications are growing in popularity more and more. Thereafter, the virtual data room services are not away from the tendencies and create the mobile applications for their virtual data rooms. By their means, you have the freedom to benefit from the document sharing even when you are on the journey or anywhere else.
The safety precautions for the secure document sharing
For you to be sure in the safety of your deeds the virtual data rooms utilize the broad circle of the safety precautions. Consequently, you can be calm thanks to such virtual data room features as keys of encryption, especially customer-managed keys, several factor authentication, Secure Cloud File Sync, watermarking, and granular user permissions, which let you control the admission to the files. By the same token, selecting the venue with the anti-viral programs you will also protect your deeds from the dangerous viruses.
Deciding on the data room providers, we recommend you to choose only the certified electronic depository. This is the main signal of the sublime protection of the VDR. It is of paramount importance insomuch as in such a way, you will avoid the risks to become a victim of the data leakage and will not lose your intellectual property. It is self-evident that it will play a key role for such scopes of activity as pharma industry, legal practice or media. However, it is crucial for all the industries.
As a result, it is to emphasize that the secure cloud solution is a perfect way of lightening your work, saving your time, attracting more customers, and saving the budget and the efforts of your partners. But still, you are to know that not all the ventures are conscientious. So, you have to be serious about selecting the venue, learning the opinions of people about them, reading the authoritative ratings and considering the protective measures of the VDR.