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Top 5 Virtual Data Room Providers


iDeals Virtual Data Room

Rating: 5.0

Contact for pricing 24/7 Phone & Email Support, Online Help Center

Box Virtual Data Room

Rating: 4.7

$15/user/month Online Help Center,
24/7 Phone & Email Support,
Business Hours Support

Ansarada VDR

Rating: 4.5

Contact for pricing 24/7 Phone & Email Support

Merrill DataSite

Rating: 4.0

Contact for pricing 24/7 Phone & Email Support, Business Hours Support


Rating: 3.8

Contact for pricing 24/7 Phone & Email Support, Online Help Center

HighQ Virtual Data Room

Rating: 3.7

Contact for pricing 24/7 Phone & Email Support


Rating: 3.5

Contact for pricing 24/7 Phone & Email Support


Rating: 3.4

Contact for pricing 24/7 Phone & Email Support

Key Virtual Data Room features you must know about

The virtual data rooms are the sites on the Internet. They provide a great variety of the possibilities, but their main task is to keep your sensible information. Comparing them to their competitors, such as land-based venues and other data-warehousing systems, it should be mentioned that the VDRs differ from them with the ideal protection and the broad direction of work. The problem is that people often come across with numerous difficulties selecting the virtual data room providers. Some of them rely on the virtual data room reviews, which is a very good idea. However, it is also effective to look through the particularities of every venue. It goes without saying that it is a challenging task if you are not a specialist to get to know the particularities of all the VDR tools. Therefore, it will be useful to have a look through at the following advice.

virtual data room features

Approaches of deciding on data room services

First of all, it is highly recommended to make a decision about the key tasks for the virtual data room providers. Not knowing your goals will lead to the misperception of your future work and consequently to the wrong choice. If you make allowance for it, you will take a good call and pick the best virtual data room. It is also very complicated to define the most appropriate electronic data room by virtue of the fact that every company has its own intentions and principles of work. Then and there, you should always be guided by your own opinion. If you deal with the data room for the first time, it is preferable to get acquainted with the TOP Virtual Data Room Providers Review. There you can come across such data room services as Ideals Virtual Data Room, Box, Ansarada, Intralinks Dealspace, Secure Docs and so on. Getting acquainted with the virtual data room reviews, you will understand whether it is reliable. One more very crucial aspect to pay attention to is the virtual data room pricing. It is of great importance to remember that their service should not cost a lot. You should look for reasonable prices. Besides, they should offer you to experience their free trial. Utilizing it, you get a chance to see if it is in this online data room’s power to solve your tasks and whether it corresponds with your needs and expectations. In the contrary case, you are bound to pay for a pig in a poke, which is not really reasonable.

Virtual Data Room Providers Comparison

One of the effective ways to make the right decision is to set eyes on the Virtual Data Room Providers Comparison. As a rule, it gives a clear and detailed description of all the peculiarities of the data room services. By the same token, they often uncover the hidden hazards, which are not likely published on the data room website. As said before, you can also rely on the virtual data room review.

Aspects to be aware of

The most crucial thing for the virtual data room software is its system of protection. We are sure that no company in the world wants to become a victim of the data leakage. The immaterial goods, especially when they are classified, demand the highest level of safety. On the whole, you are to pay respect to it. Of course, it depends on the data room management. However, the easiest and the brightest proof of trustability of the virtual data room provider is the certification. If the VDR disposes of it, you can be sure that your archival depository will be kept safely. But still, we recommend you to get to know whether it uses such safety precautions as control view, download, and print capabilities, role-based permissions, virus-scanning systems, restrict group access by level, date, and IP-address. Moreover, it is a good idea to get to know whether the file transfer is encrypted using 256-bit SSL/TLS protocol and the documents are encrypted with 256-bit AES.

More valuable instruments for facilitating your work

If you are finalizing the deals or any other process, and an audit trail is necessary, you should look for this feature in the description of the virtual data room provider. To hasten our bargains you also need the data room index. To speed up the learning of the documentation your venue should have the optical character recognition and full-text search. To systematize your archival depository the document management is needed. It stands to reason that it is better if your data room has the ability to convert most formats to PDF and generally recognize numerous document formats.

For your accommodation

Details to make your life easier are a collaborative workspace, automatic and email notifications, drag & drop interface and a knowledge base. The Q&A module, email integration, instant messaging and chat will allow you to keep in touch with other users from the whole planet and to complete secure file sharing without any hindrances, 24/7. Furthermore, you will have the opportunity to try to achieve the collaboration with several clients at the same time. The most pleasant thing about it is that they will have no slightest idea about it. The API (Application Programming Interface), tagging, and task tracking will be also beneficial.

The best virtual data room for Mergers & Acquisitions

If you are interested in the VDR m&a you are to set eyes on such tools as the overnight client support and language support. These instruments are very decisive for the comfort of your foreign partners. And you know that having pleasant conditions you can easily attract more clientele.

Consequently, we want to remind you that, when deciding on the venture, it is of great importance to take note of such details as virtual data room reviews, virtual data room comparison, price, and functionalities.

The way we prepare precise information for you compares the key features and the price policy of the most common Virtual Data Room services. More than that, with the aid of overviews and real users’ reviews, it ranks the ventures and this is regularly renewed. In such a way, it will be an easy task for any kind of industry to choose the most advantageous variant due to the price/quality ratio.


Industry Solutions

  • Bankruptcy
  • Biotech Licensing
  • Board Portals
  • Clinical Studies
  • Debt Financing
  • Distressed Real Estate
  • Document Repository
  • Due Diligence
  • Fundraising
  • Hedge Funds
  • IPO & Exits
  • Litigation
  • M&A
  • Post Merger
  • Private Equity
  • Procurement Management
  • Restructuring

Files & Folders Management

  • File Formats Supported
  • Automatic Numerical Indexing of Files & Folders
  • Drag & Drop Upload of Multiple Files and Folders
  • Desktop Synchronization
  • Archives Upload & Extraction
  • Export of Data Room Index to Excel
  • Document Version Control
  • Multilingual Documents Index

File Protection & Digital Rights Management

  • Granular Document Permissions
  • View-Only Access
  • Prevention of Download, Print, and Copy
  • Remote Shredding of Documents
  • Customizable Document Watermarks
  • Secure Fence View
  • Document Access Expiry
  • 256-Bit SSL/TLS Encryption
  • Data at Rest Encryption

Access Security

  • Two-Factor Authentications
  • Mobile Device Management
  • Granular User Permissions
  • Permission Groups
  • Access Expiration
  • Access Limitation by IP Address


  • Branded User Interface
  • Custom Domain
  • Custom Login Page
  • Custom User Invitation Letter
  • Custom Agreements for Accessing Data Room
  • Active Directory Integration
  • Single Sign-On Integration
  • Customer-Managed Encryption Keys
  • Integrations Through APIs
  • Custom Workflows and Features

Top Virtual Data Room Providers

ideals-vdr box-big ansarada-big securedocs1 intralinks-big