This data room has managed to create quite a reputation for itself of the past ten years and has proven itself as leader among virtual data rooms available on the market today. In fact, it doesn’t even matter which industry you are in since you will be able to leverage the many collaboration and customization tools needed to perform all kinds transactions, conducting due diligence and pretty much anything else that your project entails. What really stands out is that everything was thought out and even the most tedious tasks can be accomplished with greater efficiency. You will be able to sleep soundly at night without having to worry about a possible data or security breach since there are firewalls and data encryptions protecting your data, not to mention innovative features such as the fence view, which acts as a physical barrier between the user and the data.

Considering everything mentioned above, perhaps what makes it the best virtual data room is its top-level security and commitment to facilitating the collaboration process. It has high-level security features that go above and beyond the standard ones offered by other data rooms that will allow you to rest assured knowing that everything you uploaded into the data room stays secure. Even with all of these security precautions in place, it does not hinder collaboration at all and some documents may even be accessed offline.

Also, in order to facilitate collaboration, the iDeals VDR has a Q&A section, which really makes it easy for participants to communicate with one another in a secure manner. All of your communication stays secure and will be stored inside the data room should there be a need to review it. There are also settings that allow the room administrator to determine who can ask questions and even who can see the Q&A section. This really simplifies a lot of the difficult things associated with your project and allows you to perform them in an efficient manner.

Another great aspect of the iDeals Virtual Data Room is its customer service. Whenever you are starting to use a virtual data room for the first time, you will most likely have some questions regarding functionality. Many other virtual data rooms out there will transfer your call to an automated voice messaging system or their customer service teams are available during limited hours. The iDeals data room support team will be there for you 24/7 and, best of all, support is available in 12 languages.

When compared with other virtual data room providers it stacked up much better in various categories including usability, security and customer service.

 

Features Checklist:

Industry Solutions

Bankruptcy

yes
Biotech Licensing yes
Board Portals yes
Clinical Studies yes
Debt Financing yes
Distressed Real Estate yes
Document Repository yes
Due Diligence yes
Fundraising yes
Hedge Funds yes
IPO & Exits yes
Litigation yes
M&A Buy Side yes
M&A Sell Side yes
Post Merger yes
Private Equity yes
Procurement Management yes
Restructuring

yes

Files & Folders Management

File Formats Supported

All MS Office document formats, as well as pdf, txt, pub, rtf, htm, html, mht, jpg, jpeg, jpe, gif, bmp, png, tif, tiff, wmf, and flv

Automatic Numerical Indexing of Files & Folders yes
Drag & Drop Upload of Multiple Files and Folders yes
Desktop Synchronization yes
Archives Upload & Extraction yes
Export of Data Room Index to Excel yes
Document Version Control yes
Multilingual Documents Index

yes

File Protection & Digital Rights Management

Granular Document Permissions

yes
View-Only Access yes
Prevention of Download, Print and Copy yes
Remote Shredding of Documents yes
Customizable Document Watermarks yes
Secure Fence View yes
Document Access Expiry yes
256-Bit SSL/TLS Encryption yes
Data at Rest Encryption

yes

Data Hosting & Infrastructure Security

99.9% Uptime Guarantee

yes
ISO 27001 Certified yes
SOC 2 Certified yes
SSAE 16 Certified yes
Data Backup yes
Virus Scanning

yes

Access Security

Two-Factor Authentications

yes
Mobile Device Management yes
Granular User Permissions yes
Permission Groups yes
Access Expiration yes
Access Limitation by IP Address

yes

Accessibility & Ease Of Use

No Plugins

yes
Scroll-Through Web-Based Document Viewer yes
Web-Based Excel Spreadsheets Viewer yes
iOS Application yes
Android Application yes
Mobile Device Interface yes
User Interface Languages

English, Spanish, German, French, Russian, Turkish, Portugese, Chinese and Japanese

Search, OCR & Filters

Search by Name

yes
Search by Content (Full Text Search) yes
OCR (Optical Character Recognition) yes
Filtering by Parameters

yes

Collaboration Features

Basic Questions & Answers Module

yes
Advanced Questions & Answers Module yes
Secure User Messaging yes
New Document Email Notifications yes
Files & Folders Notes

yes

Activity Tracking & Reporting

Tracking of All User Activity

yes
Real-Time Audit Trail yes
Graphic Reports yes
Exporting Reports to Excel yes
Tracking of Document Viewing Time yes
Scheduled Reports (Sending to Email)

yes

Customization

Branded User Interface

yes
Custom Domain yes
Custom Login Page yes
Custom User Invitation Letter yes
Custom Agreements for Accessing Data Room yes
Active Directory Integration yes
Single Sign-On Integration yes
Customer-Managed Encryption Keys yes
Integrations Through APIs yes
Custom Workflows and Features

yes

Support & Services

Business Hours Support

yes
24/7 Email Support yes
24/7 Phone & Email Support yes
Online Help Center yes
Live Trainings yes
Dedicated Project Manager yes
Data Room Archive on DVD or USB Drive yes
Translation Services yes
Support Languages

English, Spanish, German, French, Russian, Turkish, Portugese, Chinese and Japanese

Deployment Options

Cloud (Web-Based)

yes
On-Premise (Installed) yes
Multiple Datacenter Locations

yes

Trial & Pricing

Free Demo

yes
Free Trial 30-day trial
Price

Negotiable

Company Info

Established

2008

Locations United States, Canada, Brasil, Turkey, UAE, Israel, United Kingdom, Germany, Russia, Cyprus, Ukraine, Hong Kong, Japan, India, China, Singapore
Employees 200
Clients

EMAAR, PWC, BARCLAYS CAPITAL, LINKLATERS, BANK OF AMERICA, WELLS FARGO, EY, CITY, SHELL, DELOITTE, ALLEN & OVERY, UBC, KPMG, STARBUCKS, ROTHSCHILD

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