This data room has managed to create quite a reputation for itself of the past ten years and has proven itself as leader among virtual data rooms available on the market today. In fact, it doesn’t even matter which industry you are in since you will be able to leverage the many collaboration and customization tools needed to perform all kinds transactions, conducting due diligence and pretty much anything else that your project entails. What really stands out is that everything was thought out and even the most tedious tasks can be accomplished with greater efficiency. You will be able to sleep soundly at night without having to worry about a possible data or security breach since there are firewalls and data encryptions protecting your data, not to mention innovative features such as the fence view, which acts as a physical barrier between the user and the data.

Considering everything mentioned above, perhaps what makes it the best virtual data room is its top-level security and commitment to facilitating the collaboration process. It has high-level security features that go above and beyond the standard ones offered by other data rooms that will allow you to rest assured knowing that everything you uploaded into the data room stays secure. Even with all of these security precautions in place, it does not hinder collaboration at all and some documents may even be accessed offline.

data room providers

Also, in order to facilitate collaboration, the iDeals VDR has a Q&A section, which really makes it easy for participants to communicate with one another in a secure manner. All of your communication stays secure and will be stored inside the data room should there be a need to review it. There are also settings that allow the room administrator to determine who can ask questions and even who can see the Q&A section. This really simplifies a lot of the difficult things associated with your project and allows you to perform them in an efficient manner.

Another great aspect of the iDeals Virtual Data Room is its customer service. Whenever you are starting to use a virtual data room for the first time, you will most likely have some questions regarding functionality. Many other virtual data rooms out there will transfer your call to an automated voice messaging system or their customer service teams are available during limited hours. The iDeals data room support team will be there for you 24/7 and, best of all, support is available in 12 languages.

When compared with other virtual data room providers it stacked up much better in various categories including usability, security and customer service.

Features Checklist:

Industry Solutions
Bankruptcyyes
Biotech Licensingyes
Board Portalsyes
Clinical Studiesyes
Debt Financingyes
Distressed Real Estateyes
Document Repositoryyes
Due Diligenceyes
Fundraisingyes
Hedge Fundsyes
IPO & Exitsyes
Litigationyes
M&A Buy Sideyes
M&A Sell Sideyes
Post Mergeryes
Private Equityyes
Procurement Managementyes
Restructuringyes
Files & Folders Management
File Formats SupportedAll MS Office document formats, as well as pdf, txt, pub, rtf, htm, html, mht, jpg, jpeg, jpe, gif, bmp, png, tif, tiff, wmf, and flv
Automatic Numerical Indexing of Files & Foldersyes
Drag & Drop Upload of Multiple Files and Foldersyes
Desktop Synchronizationyes
Archives Upload & Extractionyes
Export of Data Room Index to Excelyes
Document Version Controlyes
Multilingual Documents Indexyes
File Protection & Digital Rights Management
Granular Document Permissionsyes
View-Only Accessyes
Prevention of Download, Print and Copyyes
Remote Shredding of Documentsyes
Customizable Document Watermarksyes
Secure Fence Viewyes
Document Access Expiryyes
256-Bit SSL/TLS Encryptionyes
Data at Rest Encryptionyes
Data Hosting & Infrastructure Security
99.9% Uptime Guaranteeyes
ISO 27001 Certifiedyes
SOC 2 Certifiedyes
SSAE 16 Certifiedyes
Data Backupyes
Virus Scanningyes
Access Security
Two-Factor Authenticationsyes
Mobile Device Managementyes
Granular User Permissionsyes
Permission Groupsyes
Access Expirationyes
Access Limitation by IP Addressyes
Accessibility & Ease Of Use
No Pluginsyes
Scroll-Through Web-Based Document Vieweryes
Web-Based Excel Spreadsheets Vieweryes
iOS Applicationyes
Android Applicationyes
Mobile Device Interfaceyes
User Interface LanguagesEnglish, Spanish, German, French, Russian, Turkish, Portugese, Chinese and Japanese
Search, OCR & Filters
Search by Nameyes
Search by Content (Full Text Search)yes
OCR (Optical Character Recognition)yes
Filtering by Parametersyes
Collaboration Features
Basic Questions & Answers Moduleyes
Advanced Questions & Answers Moduleyes
Secure User Messagingyes
New Document Email Notificationsyes
Files & Folders Notesyes
Activity Tracking & Reporting
Tracking of All User Activityyes
Real-Time Audit Trailyes
Graphic Reportsyes
Exporting Reports to Excelyes
Tracking of Document Viewing Timeyes
Scheduled Reports (Sending to Email)yes
Customization
Branded User Interfaceyes
Custom Domainyes
Custom Login Pageyes
Custom User Invitation Letteryes
Custom Agreements for Accessing Data Roomyes
Active Directory Integrationyes
Single Sign-On Integrationyes
Customer-Managed Encryption Keysyes
Integrations Through APIsyes
Custom Workflows and Featuresyes
Support & Services
Business Hours Supportyes
24/7 Email Supportyes
24/7 Phone & Email Supportyes
Online Help Centeryes
Live Trainingsyes
Dedicated Project Manageryes
Data Room Archive on DVD or USB Driveyes
Translation Servicesyes
Support Languages:English, Spanish, German, French, Russian, Turkish, Portugese, Chinese and Japanese
Deployment Options
Cloud (Web-Based)yes
On-Premise (Installed)yes
Multiple Datacenter Locationsyes
Trial & Pricing
Free Demoyes
Free Trial:30-Day Trial
Price:Starts from $99 per Month
Company Info
Established:2008
Locations:United States, Canada, Brasil, Turkey, UAE, Israel, United Kingdom, Germany, Russia, Cyprus, Ukraine, Hong Kong, Japan, India, China, Singapore
Employees:200
Clients:EMAAR, PWC, BARCLAYS CAPITAL, LINKLATERS, BANK OF AMERICA, WELLS FARGO, EY, CITY, SHELL, DELOITTE, ALLEN & OVERY, UBC, KPMG, STARBUCKS, ROTHSCHILD

Product Reviews:

  1. Rylie Garnier

    CEO

    I’ve tried several providers for my company, but I find iDeals virtual data rooms to be the best fit for our needs. It has all the features my employees need to work with documents. Also, my partners seem to have no issues using it to access the required files. And 24/7 support is great in case something happens.

  2. Alden Romey

    Assistant to General Manager

    iDeals is the first data room provider we’ve tried for our company, and it seems like we’re going to stick to it for a long time. The iDeals VDR has all the features we need for deals and document management. And the interface is very intuitive. But what we like the most are the reports that are very helpful during deals.

  3. Homer Louise

    Procurement Director

    I’ve tried several different providers in my company, but iDeals seems to be the best fit for me. Finally, there is a data room with all the features I need and, most importantly, a straightforward interface. With other providers, I used to spend a lot of time trying to understand the functions. But with iDeals VDR, there is no struggle.

  4. Betsy Carly

    Key Account Manager Biopharm

    We used another provider for a couple of years, but switching to iDeals VDR was one of the best decisions we’ve made. Now we have all the features we need to maintain the documents. I was afraid it would take a lot of time for us to get used to new software. But the interface is so simple that we didn’t need any help with it.

  5. Mat Kendrick

    Executive Director

    In my company, we’re using iDeals for over a year, and we’re totally satisfied with it. The interface is intuitive and straightforward, and it looks great, which is important, too. The best thing is the reaction of our potential partners to the iDeals VDR – I feel like it creates a nice impression about our company. Also, having all the necessary functions we execute deals way faster now.

  6. Shaquille Elsie

    Accountant

    iDeals VDR is perfect for us. I like that this data room has all the necessary features, but the interface is not overloaded. It is effortless to use, and we didn’t have any issues with this data room. However, during the first deal, I needed some help in organizing the workspace. And iDeals support was very helpful and attentive.

  7. Alycia Monique

    General Manager

    We’re using iDeals for a couple of months now, and I genuinely don’t know how we managed to work without it. iDeals VDR has all the features my business needs to maintain the corporate documents and the communication with our partners. And the interface is perfectly simple. Everyone could figure it out almost instantly.

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