While Box does not focus on data room solutions, it offers Box Business which provides the same type of services that you would from companies who do focus in this area.. When using the Box Virtual Data Room, we immediately notice the services that they are very good at such as free file sharing services. The interface is user-friendly and offers a solid level of information protection. There are features available that facilitate communication between external providers and internal communication as well. However, it offers a fairly standard set of services and, if you are an experienced data room user you will not notice anything extraordinary inside the Box Virtual Data Room.

There are things like groups of users and determining which user group can see what material. However, this is fairly standard among online data room providers. Perhaps it is best suited for individual users who are not involved in large projects that require handling and storing tons of documents or handling complicated transactions and projects. The reason is that this data room lacks vital capabilities and functionalities to facilitate such projects and ensure that data is protected from every angle. Therefore, corporations should be wary of using the data room since there are some reservations in terms of security.

Not many advanced functionalities are included that allow to track all activity that goes on inside the data room and you will get activity reports as well. You can choose data room solutions for your business that provide such reports and they are very useful for detecting any unusual activity that may be going on in the data room. Therefore, even though it has good uptime and offers data backup services, it will not give you the full picture of what is going in the data room which could lead to some problems down the road.

In terms of its customers support, service is offered in a variety of languages and there is even an online help center. However, interestingly enough, it does not offer clients the opportunity to archive the entire data room on a DVD or flash drive. Sometimes, even after a project closes, there is some reason why you would need to go back and check something and having all of the information right there available to you is really useful and eliminates the need to call the provider and having to waste time asking for certain information.

If you need to handle a very limited amount of data, this is a good choice for you, but if you will be conducting large scale projects, perhaps it would not be a good fit.

Features Checklist:

Industry Solutions

Bankruptcy

yes
Biotech Licensing yes
Board Portals yes
Clinical Studies yes
Debt Financing no
Distressed Real Estate yes
Document Repository yes
Due Diligence yes
Fundraising yes
Hedge Funds no
IPO & Exits yes
Litigation yes
M&A Buy Side yes
M&A Sell Side yes
Post Merger no
Private Equity no
Procurement Management no
Restructuring

no

Files & Folders Management

File Formats Supported

Text-Based Documents: as, as3, asm, bat, c, cc, cmake, cpp, cs, css, csv, cxx, diff, doc, docx, erb, gdoc, groovy, gsheet, h, haml, hh, htm, html, java, js, less, m, make, ml, mm, msg, ods, odt, pdf, php, pl, properties, py, rb, rtf, sass, scala, scm, script, sh, sml, sql, txt, vi, vim, wpd, xls, xlsm, xlsx, xml, xsd, xsl, yaml, Presentations: odp, ppt, pptx , Images: ai*, bmp, gif, eps, jpeg, jpg, png, ps, psd, svg, tif, tiff, dcm, dicm, dicom, svs, tga, Audio Files: aac, aifc, aiff, amr, au, flac, m4a, mp3, ogg, ra, wav, wma, Video Files: 3g2, 3gp, avi, m2v, m2ts, m4v, mkv, mov, mp4, mpeg, mpg, ogg, mts, qt, wmv, Flash/Mobile Video Files, flv, f4v, swf , 3D (Graphics and Modeling) Files: obj, stl

Automatic Numerical Indexing of Files & Folders yes
Drag & Drop Upload of Multiple Files and Folders yes
Desktop Synchronization yes
Archives Upload & Extraction yes
Export of Data Room Index to Excel yes
Document Version Control yes
Multilingual Documents Index

yes

File Protection & Digital Rights Management

Granular Document Permissions

yes
View-Only Access yes
Prevention of Download, Print and Copy yes
Remote Shredding of Documents no
Customizable Document Watermarks yes
Secure Fence View no
Document Access Expiry yes
256-Bit SSL/TLS Encryption yes
Data at Rest Encryption

yes

Data Hosting & Infrastructure Security

99.9% Uptime Guarantee

yes
ISO 27001 Certified yes
SOC 2 Certified yes
SSAE 16 Certified yes
Data Backup yes
Virus Scanning

yes

Access Security

Two-Factor Authentications

yes
Mobile Device Management yes
Granular User Permissions yes
Permission Groups yes
Access Expiration yes
Access Limitation by IP Address

yes

Accessibility & Ease Of Use

No Plugins

yes
Scroll-Through Web-Based Document Viewer yes
Web-Based Excel Spreadsheets Viewer yes
iOS Application yes
Android Application yes
Mobile Device Interface yes
User Interface Languages

English, Japanese, French, Italian, Spanish, German

Search, OCR & Filters

Search by Name

yes
Search by Content (Full Text Search) yes
OCR (Optical Character Recognition) yes
Filtering by Parameters

yes

Collaboration Features

Basic Questions & Answers Module

yes
Advanced Questions & Answers Module no
Secure User Messaging yes
New Document Email Notifications yes
Files & Folders Notes

yes

Activity Tracking & Reporting

Tracking of All User Activity

yes
Real-Time Audit Trail yes
Graphic Reports yes
Exporting Reports to Excel yes
Tracking of Document Viewing Time no
Scheduled Reports (Sending to Email)

no

Customization

Branded User Interface

yes
Custom Domain no
Custom Login Page yes
Custom User Invitation Letter no
Custom Agreements for Accessing Data Room yes
Active Directory Integration yes
Single Sign-On Integration yes
Customer-Managed Encryption Keys yes
Integrations Through APIs yes
Custom Workflows and Features

no

Support & Services

Business Hours Support

yes
24/7 Email Support yes
24/7 Phone & Email Support yes
Online Help Center yes
Live Trainings yes
Dedicated Project Manager yes
Data Room Archive on DVD or USB Drive no
Translation Services no
Support Languages

English, German, French, Spanish, Italian, Portuguese, Russian, Japanese, Chinese, Swedish, Dutch, Finnish, Korean, Polish, Turkish, Danish , Norwegian

Deployment Options

Cloud (Web-Based)

yes
On-Premise (Installed) yes
Multiple Datacenter Locations

yes

Trial & Pricing

Free Demo

yes
Free Trial 14-day trial
Price

$5/user/month (Starter), $15/user/month (Business)

Company Info

Established

2005

Locations United States
Employees 1250
Clients

AstraZeneca, General Electric, GlaxoSmith Kline, FICO, Procter & Gamble, Nationwide Insurance, Whirlpool, Boston Scientific, Bechtel, KKR, Allergan, Sundance Institute, The University of Texas MD Anderson Cancer, Avago, Legendary Pictures, Rosetta Stone, Cushman & Wakefield, St. Joseph Health System, Broadview Mortgage Corporation, Live Nation