Box virtual data room is a highly equipped software solution for storing and exchanging critical documents during various collaborative projects. Built on the foundation of an established file-sharing platform, Box data room offers numerous opportunities to various businesses worldwide.
Box virtual data room overview
Box data room is a deal processing software solution by Box, a SaaS collaborative tools developer. Since its establishment in 2005, Box has acquired over 14 organizations within the tech sector, strengthening and growing the capacity of its initial offer.
Box was founded in San Francisco, CA and headquartered in Redwood City, CA. The company assists their global client base through over 13 offices in North America, Europe, and Asia.
Box has built a reputation as a file-sharing platform provider. However, the developers didn’t stop there. Along with the virtual data room, Box supplies solutions for internal collaborations, cloud storage, workflow automation, e-signatures, IT administration, and more.
Box virtual data room delivers solutions for any company size, from a small firm to an enterprise-scale business. The industries that benefit from the Box data room the most include government, education, finance, retail, construction, and life sciences.
Box data room features
Box data room offers a versatile set of tools and instruments for simplifying various collaborative procedures. Box solutions assist with managing large file volumes, directing teams, and exchanging confidential data during critical deals, such as mergers and acquisitions.
Virtual data room Box runs via ultra-secure data processing facilities, compliant with the ISO/IEC 27001, SOC (1, 2, 3), HIPAA, FINRA, FedRAMP, and GDPR standards. Box data room data protection features include tools like multi-layered user permissions, dynamic watermarking, and single sign-on.
The most outstanding features of the Box data room include:
- Extensive integration library. Box virtual data room can be seamlessly connected to other tools and platforms developed by Box and other tech companies. The integration library includes over 1,500 opportunities and features tools like Zoom, Slack, Google Workspace, and more.
- User-friendly interface. Box virtual data room is a well-designed solution that allows users with all levels of technical backgrounds to effectively attend to their duties.
- Smart insight extraction. Box data room employs machine learning to help users retrieve key elements from contracts and other expansive documents.
Data Box pricing
Depending on the project, the number of users, and the amount of data, Box pricing is segregated into individual and business plans. Box virtual data room falls under the business section with the following pricing solutions:
Box for Individuals (Monthly Pricing)
Free Plan
- Price: $0
- Storage: 10 GB
- Key Features: Basic file-sharing, mobile access, integrations with major productivity apps.
- Who It’s For: Individuals with lightweight storage needs wanting easy file access and sharing.
Personal Pro
- Price: $14 per month
- Storage: 100 GB
- Key Features:
- Secure file sharing
- Advanced link controls
- Offline access and mobile sync
- Who It’s For: Freelancers, consultants, or individuals needing more storage and advanced sharing capabilities than the Free Plan.
Box for Businesses (Monthly Pricing)
Below are the primary business plans for Box, which are often used for virtual data room setups (for M&A, due diligence, secure contract management, etc.).
Business Starter
- Price: $7 per user/month
- Storage: 100 GB total
- File Upload Limit: 2 GB per file
- Notable Features:
- Basic collaboration and file-sharing
- Two-factor authentication (2FA)
- Mobile access
- Who It’s For: Small teams needing professional, secure collaboration and moderate storage capacity.
Business
- Price: $20 per user/month
- Storage: Unlimited
- File Upload Limit: 5 GB per file
- Notable Features:
- Advanced user and security reporting
- Integration with data loss prevention (DLP) solutions
- Unlimited e-signatures (in supported regions)
- Who It’s For: Organizations handling larger volumes of data needing robust admin oversight and stronger security than Starter.
Business Plus
- Price: $33 per user/month
- Storage: Unlimited
- File Upload Limit: 15 GB per file (varies by region)
- Notable Features:
- Enhanced security controls and governance
- E-discovery integrations
- Custom branding
- Deeper integrations with enterprise apps (Salesforce, Okta, etc.)
- Who It’s For: Companies in regulated industries or with more stringent compliance needs (e.g., HIPAA, FINRA) and advanced admin/security requirements.
Enterprise
- Price: $47 per user/month
- Storage: Unlimited
- File Upload Limit: 50 GB per file (may vary)
- Notable Features:
- Enterprise-grade security, compliance (FedRAMP, FINRA, HIPAA, etc.)
- Advanced data governance, retention policies
- Granular permission controls and user management
- Dedicated support channels (depending on contract specifics)
- Who It’s For: Larger enterprises or heavily regulated sectors needing top-tier security, compliance, and management tools for critical workflows.
Enterprise Plus
- Price: Custom (contact Box Sales)
- Storage: Unlimited
- File Upload Limit: 50 GB per file (may vary)
- Notable Features:
- All Enterprise features plus advanced customization
- Additional administrative and security controls
- Potential for white-glove service and dedicated success managers
- Who It’s For: Organizations with highly specialized needs, large-scale deployments, or custom compliance requirements that go beyond standard Enterprise features.
Disclaimer: All plan details and prices referenced here are valid as of February 19, 2025. Pricing and features may change over time, so it’s always best to check the provider’s official website or contact their sales team directly for the most current and accurate information.
Box data room deployment
Box virtual data room is a SaaS solution that can be accessed via an Internet browser. Certain features within the Box data room are also available through smartphone applications for iOS and Android devices.
The platform’s interface is available in five languages and can be customized with versatile APIs and pre-configured integrations.